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Supplier Application Form

Supplier Application
  • Part A - GENERAL
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  • Supplier Type
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  • *Please select options applicable to your organisation.
    1. Dealer (New Vehicle/Service)
    2. Independant (Service/Maintenance)
    3. Wholesaler (Purchasing)
    4. Other (Related Business Services)
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  • Supplier Details
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  • Trading Name*
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  • Legal Name*
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  • ABN*
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  • Supplier Contact Details
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  • Primary Address (Street Address)*
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  • Postal Address*
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  • Post Code*
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  • Post Code (Postal Address)*
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  • State*
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  • State (Postal Address)*
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  • Main Phone No.*
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  • Main Fax No.*
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  • Primary Contact Details
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  • Name*
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  • Phone No.*
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  • Email*
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  • Accounts Receivable Contact Details
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  • Name*
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  • Phone No.*
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  • Accounts Receivable Email*
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  • Dealer Contact Details
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  • Name*
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  • Phone No.*
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  • Dealer Contact Email*
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  • Service & Maintenance Contact Details
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  • Name*
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  • Phone No.*
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  • Service & Maintenance Email*
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  • Bank Details
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  • Note: Our preferred method of payment is by Direct Credit
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  • Institution Name*Please manually enter your banking institution if it does not appear in this list.
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  • Account Name*
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  • BSB*
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  • Account Number*
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  • Remittance Email Address*
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  • Part B - SERVICE & MAINTENANCE ONLY
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  • Supplier Rates
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  • Please provide the current charges excluding GST:
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  • Labour per hour $*
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  • Engine Oil per Litre $*
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  • Synthetic Engine Oil per Litre $*
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  • Coolant per Litre $*
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  • Sundries $*
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  • Environmental Levy $*
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  • Valid till Date $*
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  • If you have any queries or need to discuss please contact the Maintenance Services Manager on the above contact details.
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  • Additional Information*
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  • Dealer Stamp*
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  • Recipient Created Tax Invoice (RCTI)
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  • Note: RCTI facility is available for Service & Maintenance only (Including Tyres and Windscreens)
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  • RCTI agreement in place?*
    Yes
    No
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  • NOTE: If YES - An Executed Recipient Created Tax Invoice Agreement must be in place in prior to activation of account. Summit Fleet - Fleet operations will contact the primary contact person as identified above in order to put this agreement in place.
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  • Acknowledgement
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  • I have read, understand and accept the Terms and Conditions outlined.*
    Yes
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  • 58
  • Supplier Authorisation
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  • By submitting this document you confirm that you authorise and wish to submit this Supplier Application form and agree that the above information is correct.
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  • Submitter Name*
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  • Date*
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  • 63

Terms and Conditions

Servicing Information & Requirements

Please find listed below our relevant contact details and invoice postal address along with some basic fleet invoice requirements.
It is a requirement that your Service Team contact Summit Fleet Leasing Maintenance Control centre prior to commencement of any work to obtain an official authorisation number on all maintenance authorisation vehicles to eliminate any confusion. We have supplied our Fleet drivers with a comprehensive information wallet informing them of the procedures to be followed along with several identification stickers with our postal address and contact details.
The Maintenance Control centre can be contacted Monday to Friday 8am – 6pm eastern standard time with an answering machine operating outside these hours.
Toll Free Authorisation Phone Number: 1800 655 181

Invoice Mailing Address:
Summit Auto Lease Australia Pty Limited
PO Box 7109
Silverwater NSW 2128

Saturday or After Hours Servicing

Authorisation can be obtained prior to the vehicle arriving at your service centre during normal working hours, with a confirmation of work performed being phoned through the next working day.

Servicing and Invoice Requirements

Please obtain an official authorisation number prior to commencement of any work with approximate cost of repairs provided at this time.
The Order Number, Registration number and Kilometres travelled must be clearly shown on the repair invoice.
Please ensure all vehicles are serviced as per the Manufactures recommendations to maintain uniformity.
Please ensure authorised work is finalised with Summit, charged out at Fleet Trade Rates and Itemised.
No engine additives are to be provided in Summit Fleet vehicles without authorisation.
Items being replaced due to driver negligence eg aerials, mud flaps etc must be noted on the invoice as damaged, missing, stolen along with all the labour charges itemised separately.
Drivers must be informed of their tyre condition prior to arrangement being made for their replacement and our authorisation.
All invoices must clearly show ‘Tax Invoice’ and your ABN.
Summit payment terms for Service and Maintenance Invoice’s are within 28 days from the end of month.

New Vehicle Purchases

The nominated Dealer agrees to deliver the vehicle/s in accordance with the Vehicle Order issued by Summit Auto Lease Pty Limited.
Upon delivering the vehicle as agreed, Summit will pay for the vehicle plus delivery charges specified in the Vehicle Order within 28 days of the Dealer’s invoice and supporting documents (excludes client owned vehicle’s in which case payment is made by the client).
The Dealer ensures that the Driver’s Guide is placed in the vehicle and stickers issued by Summit are placed on the vehicle prior to delivery.

Wholesalers

You must be a licensed Wholesaler or Motor Dealer to attend a Summit tender. You cannot retract or withdraw a bid after the bid has been made by you. By tendering on a Motor Vehicle, you agree to be bound by the conditions of sale .
The purchaser shall pay the price and all other monies in respect of the sale in full, in cash, on delivery unless the purchaser is an approved credit customer. Title to and property in all goods supplied by Summit is retained by Summit Fleet Leasing and Management until such time as the purchaser has paid in full all debts outstanding.