Privacy Policy - Credit Information

1. About this policy
This policy sets out how Summit Auto Lease Australia Pty Ltd ABN 87 054 704 737 (“Summit”, “we” “us”) collects, uses and discloses your credit information and credit eligibility information (“credit related information”), including information about your applications for credit and credit accounts with Summit and your credit reporting information that we derive from credit reporting bodies (CRBs) and other credit providers.

Summit appreciates the importance of protecting the credit related information that you have provided us in the course of business. This Privacy Policy is based on Part IIIA of the Privacy Act 1988 (“the Act”), complies with the Australian Privacy Principles set out in the Privacy Amendment (Enhancing Privacy Protection) Act 2012, and explains how your credit related information will be managed when dealing with Summit.

By completing any credit application form or providing us with any credit related information in the course of business, you agree to the use and disclosure of your credit related information in the manner described in this policy.

2. The kinds of credit related information that Summit collects and holds
Summit collects and holds various types of credit related information, including;

• your identity particulars such as; your name, sex, address (and previous addresses), date of birth, occupation, name of employer, and drivers licence number;
• financial information, including your assets, liabilities, income and expenses;
• that you have applied for commercial or consumer credit and the amount;
• that we and other credit provider are or have been a credit provider to you;
• payments which become overdue more than 60 days and for which debt collection action has commenced;
• advice on payments being no longer overdue;
• advice that cheques drawn by you have been dishonoured more than once;
• in specified circumstances that in our opinion you have committed a serious credit infringement (that is, acted fraudulently or shown an intention not to comply with your credit obligations);
• that credit provided to you by us has been paid or otherwise discharged;
• court proceedings information, personal insolvency information and credit-related publicly available information;
• scores, ratings, summaries, evaluations and other information relating to your credit worthiness, which is derived by us or by CRBs.

3. The purpose for collecting, holding, using and disclosing your credit related information
The primary purpose of collecting, holding and using your credit related information is for Summit’s business operation and as permitted by law which include the use, holding and disclosure of your credit related information for activities, such as:

• administering, monitoring, evaluating and managing the credit arrangement you have with us;
• collection of payments under your credit arrangement, internal accounting and administration;
• to assist you to avoid defaulting on your credit-related obligations;
• to undertake debt recovery and enforcement activities, and to deal with any credit infringements;
• providing you with information about other products and services offered by us or a related company;
• complying with regulatory requirements;
• managing our relationship with you;
• protecting you and us from error or fraud;
• to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend our legal rights;
• to participate in the credit reporting system and providing information to CRBs as permitted by Part IIIA of the Privacy Act and the Credit Reporting Code of Conduct.

Your credit related information is collected by lawful and fair means in a several ways, including:

• where practicable, directly from you or from a person acting or authorised to act on your behalf.
• from CRBs and other credit providers; and
• publicly available information.

Summit takes reasonable steps to ensure that you are aware of:

• the likely use of your credit related information;
• the right of access to your credit related information;
• the identity and contact details of the organisation your credit reporting information is being collected from or disclosed to;
• any law requiring collection of the credit related information; and
• the main consequences of failure to provide any credit related information information.

4. How we may disclose your credit related information

Summit may disclose your credit related information:

• for the primary purpose for which it was collected such as those described above i.e. for our business operations, which includes, assessing a credit application form application by you for commercial credit;
• to other credit providers;
• to CRBs where the Privacy Act permits us to do so. We share credit information with the following CRBs:
  Equifax Australia Information Services and solutions Pty Limited (Formerly Veda Advantage)
  PO Box 964
  North Sydney NSW 2059
  (tel): 13 8332
• to organisations that perform credit assessment, management and debt collection activities on our behalf;
• for direct marketing by Summit but giving you the opportunity to opt out of such direct marketing. Summit includes its contact details in any direct marketing.

Summit does not disclose your credit relation information for any secondary purposes unless your consent has been given or as required by law.

5. Accurate and up-to-date information 

Summit takes reasonable steps to ensure that your information is accurate, complete, up-to-date and not misleading by updating its records whenever true and correct changes to the information come to its attention.

If you believe your information is incorrect, incomplete or not current, you can request that we update this information by contacting our Privacy Officer.

To contact our Privacy Officer please see contact details below in paragraph 13.

Summit will correct information it has about you if it discovers, or you are able to show to a reasonable standard, the information is incorrect. If you seek correction and Summit disagrees that the information is incorrect, Summit will provide you with its reasons for taking that view. Summit disregards information that seems likely to be inaccurate or out of date by reason of the time that has elapsed since it was collected or by reason of any other information in its possession.

6. Holding and the security of your credit related information

We may hold your information in physical form or in electronic form on our systems or the systems of our service providers. Summit protects your credit related information from misuse or loss by restricting access to the information in electronic format and by appropriate physical and communications security. Any information destroyed is disposed of in a manner that protects the privacy of information in an appropriate manner.

7. Access to your personal information

Summit acknowledges that you have a general right of access to credit related information we hold concerning you, and to have inaccurate information corrected. You are able to access the credit related information we hold about you by contacting our Privacy Officer. If access is refused to your information, we will give you a notice explaining our decision to the extent practicable and your options.

8. Anonymity when dealing with Summit

Summit allows individuals the option not to identify themselves when dealing with it, only where it is practicable.

9. Dealing with unsolicited information

Summit takes all reasonable steps to ensure that all unsolicited information is destroyed immediately.

10. Cross boarder disclosure

Any credit related information provided to Summit may be transferred to, stored by or disclosed to an overseas recipient. For example, Summit may use a server hosted overseas to store data, which may include your personal information.

Your credit related information may also be processed by employees or by other third parties operating outside of Australia in countries including Canada, Japan and Belgium who work for Summit, or by the representative and employees of Summit’s parent company.

Summit will take reasonable steps, in the circumstances, before your credit related information is disclosed to an overseas receipt, to ensure that the overseas recipient does not breach privacy laws in relation to your credit related information (“the Required Steps”).

The Required Steps do not apply if you consent to the disclosure of your credit related information to an overseas recipient. By supplying your credit related information to Summit, you consent to the disclosure of your personal information to an overseas recipient and agree that the Required Steps do not apply.

If you consent to the disclosure of your credit related information to an overseas recipient, the overseas receipt will not be accountable under the Act, and you will not be able to seek redress for breaches under the Privacy Act.

11. Collecting sensitive information?

Summit does not collect sensitive information unless it is specifically relevant and necessary for the purpose of Summit’s business operation and your consent is first obtained. All sensitive information is collected and used in accordance with this privacy policy. Summit does not use government identifiers (e.g. tax file numbers) to identify individuals.

12. Complaints and disputes

We acknowledge that you have a general right to ensure your credit related information is accurate and up-to-date as well as the general right of access to information concerning you, and to have inaccurate information corrected. If you have reason to believe that we have not complied with our obligations relating to your information or your credit-related information under Part IIIA of the Privacy Act and the Credit Reporting Code, please refer any compliant to queries to our Privacy Officer (details below).

We will ensure your complaint is handled by our Privacy Officer in an appropriate and reasonable manner. Where necessary we may consult with a credit reporting body or another credit provider in order to deal with your complaint. A written notice of our decision regarding your complaint will be provided to you.

13. Who should you contact for further information?

Please refer any queries or complaints about privacy issues to our:

Privacy Officer
Summit Auto Lease Australia Pty Ltd
Unit 7, 38-46 South Street
RYDALMERE NSW 2116

Phone: 02 9638 7833
Fax: 02 9638 7811
Email: [email protected]

14. How this policy changes
This policy may change from time to time. A current version of this policy will be published on Summit’s website or may be obtained free of charge upon request.

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